Smart Meetings

JULY 7, 2021

The answer will always be ‘it depends,’” Ty Sheaks, attorney, author and faculty legal advisor to International Association of Venue Managers, began the latest Smart Meetings webinar, Post-Pandemic Contract Clauses You Need to Know. A second major requirement is the event that caused the change cannot be due to either party.

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Contracts Negotiating Government Insurance 105

PCMA Convene

APRIL 25, 2024

The Society for Maternal-Fetal Medicine (SMFM) held its 43rd Annual Pregnancy Meeting, Feb. In March, urologist Ashley Winter took to X (formerly Twitter) to share that she wouldn’t be attending the American Urological Association’s 2024 annual meeting, May 3 – 6, 2024 in San Antonio, Texas. “My 6-11, at Moscone West. At the time, St.

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Meetings 2024 Contracts Healthcare 119

Velvet Chainsaw

FEBRUARY 25, 2021

We recently convened a roundtable of senior-level conference organizers to discuss risk tolerance and the forces that are shaping their 2021/22 event strategies and decisions. Everyone agrees that planning hybrid events takes significantly more time, money and effort. Member considerations and communications. Hybrid is costly.

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Contracts Financial Negotiating 2021 438

SmartMeetings

DECEMBER 13, 2019

So you’re about to organize an event. See also : Win at Negotiating AV Services with Hotels. However, since that’s not the world most of us inhabit, here are a few tips I’ve picked up from meeting planners over the course of my 14 years as a keynote speaker. Negotiate Your AV Costs Before Signing a Contract.

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Negotiating Food and Beverage Meetings Contracts 52

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all.

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Venues Negotiating Contracts Travel 52

Master the Event

DECEMBER 11, 2023

There are good meeting and event planners and there are bad ones. If you’ve been in the event planning industry for a while then no doubt you’ve worked with some of the good ones and, unfortunately, some bad ones too. Good meeting planners, or team leaders, aren’t intimidated by someone else’s strengths.

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Meetings Negotiating Event Planning Travel 75

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. However, leaving audio visual (AV) equipment services to the end could be a costly mistake, especially when negotiating these services with a hotel. Areas for Negotiation. Timing is Everything.

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Negotiating Hotels Contracts Food and Beverage 82

Event Industry News

AUGUST 17, 2022

Hire Space and Event Tech Live (ETL) have partnered to showcase London’s leading High-Tech venues at ETL London on November 16 th & 17 th at the show’s new home of ExCeL London. Hire Space is an event technology and services company which operates hirespace.com , a marketplace of over 100,000 venues globally.

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Tech Event Tech Venues 2023 134

IMG

JANUARY 16, 2024

Hey marketing leaders, buckle up because we’re about to dive into the exciting world of event marketing trends for 2024! We are thrilled to share some insights that will not only keep you at the forefront of the industry but also empower you to get more out of your events. But let’s think beyond virtual meetings.

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2024 Event Marketing Marketing Sustainability 195

Smart Meetings

JULY 7, 2023

The International Brotherhood of Teamsters which represents 340,000 UPS workers considering a strike, walked away from the negotiating table with the company this week, starting a countdown to July 31 when the union vows to strike. Restock for onsite offices: Order new items for onsite offices through Amazon and ship directly to the venue.

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Meetings Contracts Negotiating Venues 95

Endless Events

OCTOBER 8, 2019

You might want to put your best suit on because today we’re talking about hotel contract negotiations! There are many things that can make or break an event. And being a planner is stressful enough as it is, so when you add choosing a venue for your event to the equation, there’s a high probability your heart rate goes up.

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Negotiating Contracts Hotels Venues 70

TicketBud

DECEMBER 13, 2023

Imagine purchasing tickets to a highly-anticipated event promising exclusive talks with podcast celebrities and a panel with the actors from Supernatural and Harry Potter. According to a recent Maritz Industry Trends Report , most meeting expenses are up over 20 percent since before the pandemic. But, most budgets haven’t budged.

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Negotiating Financial Food and Beverage Sponsorships 113

Smart Meetings

AUGUST 31, 2023

3, however, many canceled their plans and venues were moved after a July 19 letter from Unite Here Local 11 to APSA Executive Director Steven Rathgeb Smith called for the group to cancel or relocate their event. 18 letter to APSA members and meeting participants from APSA President Lisa Martin and APSA President-Elect Mark E.

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Hotels Meetings Negotiating 2022 98

Eventmobi

MAY 23, 2024

How Do Conferences Differ from Events and Conventions? “Event” is a blanket term that includes everything from intimate weddings to mega industry get-togethers. Both conferences and conventions fall under the “events” umbrella. Everything from academic conferences to virtual events is fair game.

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Conference Management Speakers Event Apps 389

Attendease

APRIL 4, 2024

Whether you’re planning your first large-scale event or looking to grow an already successful program, scaling up can seem…daunting. More events mean more moving parts, more staff, and more potential for stress. In this post, we’ll explore how to thoughtfully and sustainably expand your events. More attendees?

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Event Management Management Sustainability Corporate Events 195

Coterie Spark

APRIL 22, 2022

Want to find the perfect hotel for your next event or conference? Venue availability, room capacity, and nightly rates might seem like the only boxes you need to check off, but it’s the smaller, less obvious details that can become massive headaches. Once you finish searching for hotels, you also have to: Contact the venues.

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Venues Food and Beverage Negotiating Hotels 98

Event Industry News

OCTOBER 17, 2023

Our team of experts find venues that will match your exact needs and it’s a 100% free service. Conferences UK do all the searching for you and negotiate with each venue to ensure you get the best price. Our team propose up to 20 venues that meet your exact requirements, all with full details and […]

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Conference Venues Negotiating Meetings 59

MeetingsNet

DECEMBER 8, 2022

Smart negotiating can ensure a meeting maintains its quality and that the host is made whole—and then some—if the meeting is relocated by a host venue. Actually, the center wanted to push our event dates back by a week—to dates that were over Super Bowl Sunday” in early February. “We

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Venues Negotiating Contracts Hotels 64

Social Tables

JANUARY 12, 2023

Whether planning private celebrations, non-profit fundraisers, or corporate conferences, the goal of the event planner is to visualize their client’s idea and then bring that vision to life. But how do event planners accomplish this task? What does an event planner do, exactly? So what does an event planner do?

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Negotiating Event Planning Education Venues 145

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Meeting Rooms.

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Negotiating Hotels Food and Beverage Venues 39

Smart Meetings

SEPTEMBER 21, 2022

The meetings and events industry is returning with a lot of confidence, and face-to-face gatherings are trending upward with the potential to surpass pre-pandemic numbers. These gatherings illustrated some emerging trends we are seeing that may require meeting professionals to rethink how they approach gathering.

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Meetings Negotiating 2022 Hospitality 105

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. However, flexibility and asking the right questions will help you book the right property for your event. In today’s super-heated seller’s market, it pays to book venues as far out as possible. Creative Venue Cost Cuts. •

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Venues Negotiating Food and Beverage Contracts 52

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

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Contracts Negotiating 2024 Hotels 95

Smart Meetings

MARCH 20, 2024

Contracts are the life blood of the meeting industry. Smart Meetings sat down with Darryl B. Cost for meeting rooms. Work with the venue if a problem arises. It depends on your ability to negotiate and how much leverage you have, how much you want the property and how much the property wants you.” Resort fees.

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Contracts 2024 Negotiating Food and Beverage 98

Attendease

FEBRUARY 20, 2024

Corporate events serve an important purpose — they boost brand visibility, drive revenue, and strengthen relationships with customers and employees. However, executing successful events takes more than ordering catering and sending invites. Consider asking questions like: What is the primary purpose of this event? Educational?

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Corporate Events Food and Beverage Social Media Event Management 195

Smart Meetings

FEBRUARY 8, 2024

Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important.

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Meetings Trade Shows Contracts Sustainability 98

Decibel Management

APRIL 28, 2021

I recently had the pleasure of guesting on Les Goldberg’s 39th episode of LMG’s The Road Ahead podcast , alongside Lauren Chelf from AOAC International, and Diane Kovats from ISCB, to discuss negotiating and navigating event venues through the COVID-lens. Pay attention to event size vs. event capacity.

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Venues Negotiating Hotels Management 94

MeetingsNet

AUGUST 24, 2023

Representing thousands of hotel workers in Southern California, Unite Here Local 11 calls for a boycott of the entire city by meetings and events. A few groups had already moved upcoming meetings out of hotels without a new union contract. A list of the union’s contract desires can be found in this MeetingsNet article.

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Hotels Meetings Contracts Negotiating 98

Connect Your Meetings

JULY 24, 2019

We all know catering can be the largest expense on the master account, but we don’t realize the several areas that can be negotiated to stretch your catering budget. Working with the hotel during the planning and execution of the event can save you money for your next meeting. Hotel catering typically drives 35 to 40% profit.

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Negotiating Hotels Meeting Planning Education 58

Smart Meetings

MARCH 4, 2024

A community of female leaders built on welcoming others emphasizes the power of belonging The announcement of the 2024 Smart Women in Meetings Award winners that went out Friday swelled the ranks of leaders honored to more than 1,000 strong. She loved everything about the business. As a female publisher 22 years ago, she was utterly alone.

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2024 Meetings Tourism Hospitality 98

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue.

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Food and Beverage Venues Transportation Contracts 166

MeetingsNet

APRIL 4, 2023

The latest MPI Meetings Outlook survey reports outstanding prospects for business in 2023, but the trials of a hotel seller’s market and staffing issues aren’t going away. Projections for live-event attendance illustrate the strength of the market. The report quotes Richard Miseyko, CMP, CMM, president of Site Search Inc.,

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Meetings 2023 Negotiating Hospitality 98

Event Marketer

OCTOBER 16, 2023

Galvanizing the salesforce is a top priority for vision technology manufacturer Zeiss, so it’s pivotal that the brand’s National Sales Meeting (NSM) not only serve as a celebration of those teams, but as a pep rally of sorts that fires them up for the new fiscal year. But the event wasn’t held in the bustling center of the city.

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Meetings Negotiating Hotels Venues 94

MeetingsNet

NOVEMBER 20, 2023

Three industry veterans share their advice on crafting contract terms and clauses that meet the needs of host groups, not just host venues. Right now, the meetings industry’s landscape features high demand, rising prices, and hotel reps’ relative inexperience with meetings, all of which make planners’ jobs more difficult than ever.

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Contracts Negotiating Hotels Tourism 111

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. In many instances, event professionals can land sweet deals if they consider a multi-year agreement for annual events. Remember…everything is negotiable!

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Negotiating Contracts Food and Beverage 2018 48

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

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Venues Negotiating Food and Beverage 2023 40

Eventmobi

JANUARY 24, 2019

Developing an event budget is a crucial element when planning your meeting or event. It’s the next step after setting your overall event objectives. To begin building your budget, it’s best to determine what financial success means for your event and how you want to measure it.

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Food and Beverage Meetings Financial Advertising 199